Which package suits you best?

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Whether you use it for project management or to organize your ideas, Notion is one of the best productivity tools. It’s almost hard to believe that you can use it completely for free because it comes with so many useful features. In its paid accounts, you will find even more.

The idea of ​​more may be questionable since the software is pretty close to perfect in its free tier. However, upgrading your plan doesn’t mean having access to unnecessary bells and whistles. If you’re curious about what Notion’s paid plans have to offer versus the free option, read on.

Personal Plan—Free

Notion is free for personal use with almost no restrictions and no time limit. Other project management software vendors often limit the number of items you can create using free accounts. Typically, you’ll see it in the number of project boards or tasks you can create, but with Notion the pages and blocks are unlimited.

The example below shows a personal account. As you can see, it has more than fifteen main pages.

Having no limits on these means you can describe as many projects as you want and completely customize them with text, images, icons, databases, etc., without having to worry about running out of room for anything.

You also have access to the same things as a paid user, including the Notion API if you want to develop custom integrations, and Bulk export if you want to back up or transfer your data.

If you want to share your Notion Pages with friends, family, or colleagues, you can do so using the free plan, with a limit of up to five guests.

Personal members can also publish a page to the web and share a link, allowing anyone to view it, with the ability to let other Notion users comment on or edit it. An example where this would be handy is creating your own wiki or fan page. It’s also worth noting that with the free account, you have a file size limit of 5MB per upload.

Personal Pro Plan – Paid

First and foremost, if you are a student or a teacher, this plan is free for you if you sign up using your school email address.

In Notion’s first paid tier, you’ll lift the five-person guest limit, your file upload size will become unlimited, and you’ll notice that you now have access to version history. Version history allows you to go back 30 days to restore pages.

This feature is useful if you need to revert your page to a previous state to display old information, or if you are unhappy with your changes. With the Personal Pro plan, you’ll also experience Notion’s Priority Support if you need help.

Another Personal Pro feature that is not easy to find unless you are looking for it is Search engine indexing. With Notion, you can publish any page online. When you do, you can use this feature to allow search engines to crawl the page.

Once search engines have indexed your page, it may show up in search results if its content is relevant to someone’s query. This is a useful tool if you want to create a unique portfolio or professional website using public pages and want others to find it.

The Personal Pro plan is perfect for a freelancer or independent professional. You still have the same project management tools offered by the free account, but there are no limits on uploading files or sharing pages. You’ll also open up the ability to give guests full access to a page, allowing them to share it with others.

The Personal Pro plan will cost you $4 per month, which you pay annually. You can also opt for $5 per month, where you pay as you go. Keep in mind that this may change, so you’ll need to refer to Notion’s pricing page to decide if you want to upgrade.

Team—Paid

If you work with others, the team plan is perfect for that. Notion gives you and your colleagues the ability to collaborate with the same features as the Personal Pro plan, plus a few extras.

When you upgrade to the Team plan, you and your colleagues will now be able to use Collaborative workspaces. These workspaces are different from just sharing a page because they appear to everyone on your team account under the Workspace Title in your sidebar.

Using co-working spaces, you can manage permissions as to who can see them and what they can do inside. For example, if you create a custom CRM using the software, you can configure it to appear only to your sales team and no one else.

You will also have access to Administration tools that allow you to invite others and change workspace settings. Notion makes it easy with Authorization groups if you want to set similar permissions for smaller groups within your team and Advanced permissions which will help you manage individuals.

It’s a great solution for small teams, and Notion offers a free trial so you and your team can test it out without entering credit card information. With a generous limit of 1000 blocks, going over might be a sign that this is the right fit for you. There’s also no time limit for the Notion Team trial, so you don’t need to feel rushed when making a choice.

The Team plan is $8 per month, if you want to pay annually. If you prefer to pay as you go, it will cost you $10 per month. Be sure to double-check Notion’s pricing page when making your choice, as this may change.

Can you get the most out of Notion for free?

Simply put, Notion’s personal plan largely works with private counseling. Even when you share a Page with someone else, it remains private between you and those you invite.

For example, two people have access to the project dashboard in the image below, and they can collaborate in real time. However, only the Page creator can share it with up to five Guests.

The main difference between the free and paid plans is that you open more permission tools as you upgrade. Even if you choose not to, you still have access to all block content types, models, databases, etc. of Notion.

So if you don’t plan to collaborate much, the personal plan should work well for you. If you find you’re reaching the limits and enjoying the software, it might be worth upgrading.

If so, keep in mind that while you can join multiple Notion teams using a single email, each team requires a separate membership. So if you’re on two teams, you’ll pay $16 per month, instead of $8. It might be worth paying the extra, but it’s definitely something to consider before joining many.

Which package suits you best?

Whether you choose Personal, Personal Pro, or Team really depends on your needs. However, since the personal plan is still free with minimal limitations, it’s worth starting there to see if Notion is right for you.

If you’re curious to try it, sign up and start with a simple project board or task list. Use it to trace an idea that comes to mind.


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