Whether you’re here because you want to check out Notion or want to learn how to get the most out of it, it’s worth noting that the software can feel overwhelming at first. However, as you go, you’ll probably realize that it’s not as hard as you thought.
Regardless of your level of experience with the software, the top features on this list are some of the most useful and also a great place to start.
1. Table Database Block in Notion
Blocks are the foundation of any page you create in Notion. If you use the software to manage projects, track productivity, or keep notes organized, you’ll want to familiarize yourself with the database block of tables.
These elements are very similar to tables you’ll find in Excel, Numbers, or Sheets, except that each column offers database properties that you can use to customize your table. For example, you can quickly add checkboxes, select menus, dates, numbers, contact information, text, files, and more without going through multiple menus or remembering shortcuts.
If you’re working with someone else, Notion gives you the option of a People property that lets you bring other people into the loop. The People property makes the software comparable to ClickUp when it comes to project collaboration, as you can assign other people to a task in addition to tagging them in the text editor.
Many Notion templates such as Habit Tracker, Simple Budget and Roadmap use it as a base. You can also place it anywhere on any page by clicking where you want it to go and pressing the slash on your keyboard. As you type Table database, the option will appear in the menu. Otherwise, you can find it under the relevant heading when you scroll through your options.
2. The Notion text editor
Notion’s other features often get more attention, but its text editor is notably one of the best. It’s clean, personalized and easy to use. Thanks to its limited options and color palette, almost everything you create in Notion has a pleasing minimal aesthetic.
In Notion’s basic blocks, you’ll find text elements such as lists, headings, links, separators, quotes, and captions. While using it, you can highlight anywhere to change the color and add other basic formatting.
Additionally, you can add code snippets and formulas, or mention other users to draw their attention to information. The text editor makes Notion a great place to take notes, write content, manage text snippets, communicate ideas, and more.
3. Save and view bookmarks in Notion
You can quickly save visual links to your pages and organize them later using the Notion Web Clipper extension. You can also copy and paste the link into the text editor. Once you do, Notion will prompt you to create a bookmark complete with URL, meta information, and a thumbnail image.
Additionally, you can click anywhere in the editor and press the slash on your keyboard to bring up our commands. start writing bookmarks or scroll to In line title to locate it in the menu.
The bookmark block is a great way to break up text when writing an article or document in Notion. You can also create a very organized bookmarks page using this feature.
4. Map Database Block in Notion
Notion’s table database offers a more visual layout than the table database. It is an ideal layout for those who prefer a drag-and-drop method to manage projects. It is also a great solution if you want to organize your tasks using the Kanban technique.
Notion uses a table database as the basis for its content calendar, task list, and team task templates. Really, you can use it to describe any process with more than one step, even if its statuses are as simple as do, done, and done.
Board databases are an easy way to get a quick overview of your workload and the status of each project.
In addition to its map system, another element that makes map databases visual is the ability to add images to maps. To do this, click on the three dots in the upper right corner of your table, select the layout and edit Map preview for page cover. You can click anywhere on a page and use the command menu to add a map database.
5. Notion To-Do List Block
If you want to forgo databases or just need a separate checklist, Notion’s checklists help make it easy. To add one, click anywhere in the text editor and open your command menu with a slash. It’s one of the first options in the menu under basic blocks.
You can use a checklist to create a simple daily to-do page, break larger projects into smaller chunks, and share action items when collaborating with others.
6. Public pages in concept
If you’re looking for a way to share information with others, you can use Notion’s Public Pages to create a quick and painless webpage. You can create almost anything with the software and publish it using the sharing settings in the upper left corner. You can also control what other Notion users can do with the page.
Once you post it, you can copy the link and share it with others so they know where to find it.
7. All tailor-made in concept
The feature that makes Notion one of the best project management software is that you can customize everything. Whether or not you want to use a template is up to you, and even if you do, there are plenty of ways to customize it to suit your needs.
You can get as creative, or not, as you want by adding images and colorful text. However, even if you leave it minimal with the default colors, you can still find your way around easily. Thanks to its strong customization, you can create almost anything in Notion, from creating your own wiki about your favorite TV show to creating a simple CRM for your small business.
Check out these notion features
If you’re new to Notion and looking for a starting point or shopping for new project management software, learning how to use these features is a great way to get started. Once you get the hang of it, you’ll want to put everything into Notion.
Beginner’s Guide to Using Database Properties in Notion
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