8 Tools to Streamline Remote Work Processes


Running a business remotely without a head office, with flexible hours and the ability to go anywhere in the world while working is exciting. However, it can also be daunting and requires a lot of work.

The good thing is that technology is on your side. There’s plenty of software you can use to increase your efficiency, organize workflows, streamline processes, and improve team collaboration.

This list isn’t exhaustive, but here are some of the tools you can start using for your remote business.

1. Applicant Tracking Systems

Whether you’re a startup or a large corporation, you can benefit from an Applicant Tracking System (ATS). These software allow you to find all the important information about your candidate, from their emails, interviews, schedules and relevant data, all in one place.

Workday website

ATS makes recruiting and hiring easier by using AI to screen candidates, saving you a lot of time manually weeding out applicants who don’t fit the bill. They also help you find the best candidates by ranking them based on their skills and experience. Some of the more commonly used ATSs include Workday and Greenhouse.

In the digital age where fake certificates and fake identities are commonplace, background checks are essential to maintaining a safe and secure workplace for employees and customers.

Goodhire website

Background check tools like Goodhire and Chekr are also essential for verifying potential information applicants have shared with them.


These tools comply with legal requirements and provide companies with their own dashboard that helps them manage and track the results of their background checks. Most of these tools also integrate with ATS and other major HR platforms.

3. Project management software

Managing remote teams can be difficult. Project management software provides an easy way to organize workflows, track individual and team progress, flesh out projects, and get team progress insights.

Asana website

If you’re leading an international team, using project management software like Asana or ClickUp can help you save a lot of time communicating and collaborating with your team. These tools facilitate seamless collaboration between team members inside the platform – no need for unnecessary emails and meetings!

4. Electronic signature software

Running a business remotely doesn’t mean you can skip important processes like signing documents and contracts. Remote configuration can make it difficult to sign sensitive documents.

PandaDoc website

No one wants to share their electronic signatures without first making sure the platform is safe. The good thing is that tools like Pandadoc and DocuSign facilitate the distribution and collection of sensitive documents as well as electronic signatures. There are many other document signing apps online that you can check out.

Electronic signatures are recognized as equivalent to traditional signatures. They are legally binding if the parties allow you to securely upload files and sign digital documents. However, the legality of electronic signatures varies depending on where you are in the world.

5. Wiki

Information dissemination and training can be difficult to achieve when running a remote business. An enterprise wiki serves as a central repository or knowledge database.

It gives everyone access to important documents and processes in employee workflows. They’re easy to access, edit, and share, so remote workers stay informed about workplace changes, updates, and new policies.

SlimWiki website

This makes onboarding easier and allows new hires to navigate the business. It facilitates remote work, serving as a guide where they can learn about company processes. Some wikis you can consider are XWiki and SlimWiki. There are many other websites to help you create your own Wiki.

6. Employee recognition software

Due to limited interaction and support, many remote workers often feel isolated and invisible. Numerous studies show that recognition and timely and appropriate feedback not only boost people’s performance, but also improve retention and job satisfaction.

Platforms like Motivosity give team members the ability to learn more about other team members, like themselves and their wins, award one-time bonuses, and create personalized rewards and badges for teams.

Motivational website

Motivosity allows team members to distribute Motivosity dollars that employees can use to purchase gift cards, book flights, or donate to charity. Other alternatives for Motivosity include Bonusly and Kudos.

7. Business messaging apps

Remote work won’t fly without a platform that brings the team together. While teams can still use email, it’s bulky, time-consuming, and disorganized. Business messaging apps like Slack let you connect with anyone individually or in groups.

Slack website

You can also integrate other apps into Slack to enhance its functionality and streamline processes within apps. For example, you can connect your Asana to Slack or use Giphy in Slack when you want to add some fun to your conversations. Other apps similar to Slack include Workplace Chat or Microsoft Teams.

8. Scheduling software

Planning is another chore that takes up everyone’s time, remotely or not. However, an added complication in most remote work is the reality of time zone differences. Additionally, many remote workers have to juggle more than one job, which makes scheduling calls much harder to do.

GoReminders website

Scheduling platforms like Calendly integrate with your calendars and eliminate the back and forth to find the best time for both parties. Meanwhile, apps like GoReminders let you automate text messages so you can send automated appointment reminder messages to your team or clients.

This ensures that people will show up for the meeting, saving you from wasting your time and money waiting for them to show up.

Use technology to improve your business remotely

Remote work has many advantages. However, running one can be tricky, especially if you plan to do things the traditional way. Not only will you have more paperwork, but it is difficult, if not impossible, to communicate well and follow the progress of projects, without the help of tools.

Up your game with software and tools that can speed up and streamline your remote work processes and help bring the team together to create a better work culture for your company.

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